Using BeyondMail with CiscoRemote Plus

Take the following steps to set up BeyondMail:

Step 1 Double-click on the BeyondMail Inbox Wizard icon in the CiscoRemote Plus program group.

A message appears asking if you want to create a user inbox.

Step 2 Click on Yes.

The Registration window opens.

Step 3 Enter your full name in the field and click on Next.

The Additional Setup Information window opens. (See Figure 6-1.)

Figure 6-1 : Additional Setup Information Window

Step 4 Enter your e-mail address in the POP3 user ID field.

Step 5 Enter the name of your service in the POP3 Server name field and click on Next.

A window then displays information about your SMTP and return address. This information is based on your previous address entry and is usually correct.

Step 6 Click on Next to accept the entries, or enter different entries and click on Next.

A message appears asking if you want to have BeyondMail automatically search for helper applications.

Step 7 Click on Yes.

A message appears asking if you want to have your original messages erased from the server after you receive them.

Step 8 Click on Yes.

A message appears asking if you want to create another inbox.

Step 9 Click on No.

The Setup Complete window appears.

Step 10 Click on Finish.

Review the Read Me file to read the latest information about BeyondMail.

You are now ready to use BeyondMail.

The BeyondMail for Windows Window

You use the BeyondMail for Windows window, to view, compose, and send your e-mail. (See Figure 6-2.)

Figure 6-2 : BeyondMail for Windows Window

The BeyondMail for Windows window includes a toolbar that you can use to select the e-mail tasks you want to perform. The window displays your mail organized in folders. You open folders to see the e-mail messages in them and double-click on messages to see their contents. You can also drag and drop messages from one folder to another. You use commands from the Message menu to open, forward, move, copy, delete, and reply to mail.

When displaying folders, the BeyondMail for Windows window shows several folders that hold your mail, and different types of mail you've received from other BeyondMail users.

For example, you can open the New Mail window which shows all the new mail you've received in your different folders. You can also open the All Mail window, which displays all your mail. (See Figure 6-3.)

Figure 6-3 : All Mail Window

BeyondMail provides seven types of message forms to help you create and organize your mail. The seven message forms are as follows:

• Memo
  

• Phone message
  

• Request
  

• Meeting form
  

• Transmittal memo
  

• Customer support form
  

• Routing slip
  

You can open these different forms to see the types of information they hold. When you receive mail from other BeyondMail users, you see an icon for the message that tells you the type of message it is, for example, a memo or meeting announcement.

To send a simple memo to another person, you open the Memo form. (See Figure 6-4.)

Figure 6-4 : Memo Form

Fill in the information on the form and then select Send from the Message menu. The message is placed in your Outbox folder, and the next time BeyondMail transmits mail, it sends your message.

As you read, compose, and send messages, you can have BeyondMail place the messages in the appropriate folder automatically. See the BeyondMail Help menu for more information about having BeyondMail organize and even respond to your e-mail. For more information, refer to the document CiscoRemote Plus Administrator Guide, which is available on the CiscoRemote Plus CD.

When you double-click on a message, or select a message and then select Open from the Message menu, you see the contents of the message displayed. (See Figure 6-5.)

Figure 6-5 : Memo Form--Sample Message

When you have read a message, you can reply automatically to the sender, forward the message to another e-mail recipient, print the message, or place the message in the trash.

Creating an Address Book

You can record the e-mail addresses of people to whom you send mail in an address book. BeyondMail offers two types of address books, a public and a private address book.

The public address book is maintained by your network administrator and provides a public listing of addresses, such as e-mail addresses of employees in your company. All BeyondMail users on your network have access to this address book.

You maintain the private address book, recording specific addresses that are important to you. Only you have access to your private address book, where you can record as many addresses as you want. You can record individual names and e-mail addresses, or create group names or distribution lists that represent many addresses. When you create a distribution list, you can send the same message to all the people in the list.

When you have recorded entries in your private address book, you can quickly address your e-mail by entering a name or selecting it from the address book.

Take the following steps to add an address to your private address book:

Step 1 Click on the BeyondMail icon in Net Launcher to open the application, if necessary.

The Select Inbox window opens.

Step 2 Select your inbox and click on Next.

Step 3 Select Manage Address Book from the File menu.

Step 4 Click on the Private Address Book button, if necessary.

Step 5 Click on the Name button in the New field.

The Add Name To Address Book window opens. (See Figure 6-6.)

Figure 6-6 : Add Name To Address Book Window

Step 6 Enter the full name in the Name field.

You can also enter a comment in the Comment field, if you wish.

Step 7 Enter the e-mail address in the Address field.

Step 8 Click OK.

Step 9 Click OK.

The address is added to your address book in alphabetical order.

Creating and Sending Messages